Effective March 25, 2013
The Add/Drop period will begin the first day of each term and will end on the seventh calendar day following the start of each term.
Students receiving financial aid will have funds held until 1 day after the end of the add/drop period. For those students receiving living expenses, living expenses will be disbursed one week after the end of the add/drop period.
- Students may add courses during the Add/Drop period, only with prior program director approval or, for GE courses, instructor approval.
- Students may drop courses without penalty during the Add/Drop period.
- No course drops will be permitted after the end of the Add/Drop period; however, a student may withdraw from a course per the course withdrawal policy (resulting in a grade of W on their transcript, or a WF if withdrawn after the Withdraw deadline). (See below.)
Please be aware that additional tuition may be required if adding or dropping courses changes your enrollment status. Changes to your schedule may also change your financial aid package. Changing your schedule for whatever reason may increase or decrease the amount of time it takes to complete your degree and therefore may also change the total amount of tuition owed.
|Add/Drop periods for 2013|
|Term||Add/Drop Start||Add/Drop End|
|1303||Monday, March 25||Monday, April 1|
|1305||Monday, May 20||Monday, May 27 (Memorial Day)|
|1307||Monday, July 22||Monday, July 29|
|1309||Tuesday, September 17||Tuesday, September 24|
|1311||Monday, November 11||Monday, November 18|
Students receiving financial aid will have funds held until 1 day after the end of the add/drop period. For those students receiving living expenses, living expenses will be disbursed one week after the end of the add/drop period. To find out how the Add/Drop period will affect your disbursements, please contact your Financial Aid officer.
If you have any questions regarding this policy, please contact the Registrars:
Sound Arts Registrar – Robin Garcia: 510-594-6914, firstname.lastname@example.org
Visual Arts Registrar – Susannah Scheier: 510-594-6909, email@example.com
How do I withdraw from a class?
A student may withdraw from a course by notifying the Office of the Registrar and completing the appropriate paperwork.
A student who withdraws from a course at any point will be also required to repeat the course.
If a student is only enrolled in one class and chooses to withdraw from that class, he/she will have to withdraw from school and be reinstated at a later time.
- A student who withdraws from a course during the first, through fifth week of a term will receive a “W” grade in the withdrawn course. The “W’ grade will not be used in the computation of the student’s cumulative grade point average, nor will it be counted as “failing” class per the school’s Repeating a Course policy. However, it will be included in the evaluation of maximum time frame requirements and rate of completion.
- A student who withdraws from a course in the sixth, seventh, or eighth week of a term will receive a “WF” grade for the withdrawn course. The “WF” grade will be used in the computation of the student’s grade point average, and will be counted in determination of the following:
- Multiple failures of the same course, and
- Satisfactory Academic Progress as determined by:
- cumulative GPA
- maximum time frame requirements (see College Catalog)
- rate of completion
The following dates are the last days a student can withdraw from a class and receive a “W.”
|1301 (1/23-3/14)||Tuesday, 2/26|
|1303 (3/25-5/15)||Monday, 4/29|
|1305 (5/20-7/13)||Monday, 6/24|
|1307 (7/22-9/12)||Monday, 8/26|
|1309 (9/17-11/06)||Monday, 10/21|
|1311 (11/11-1/16)||Monday, 12/16|
How do I withdraw from school?
Contact your Registrar if you are considering withdrawing altogether from classes (“taking a break”). Students are required to submit a written request to the Office of the Registrar with the following information:
- Name and Contact info
- Specific reason for the Withdrawal
- Date the Withdrawal starts
- Date of return to classes.
At the time of the withdrawal request, students will arrange an expected return date and complete an exit interview with the Financial Aid department. It is imperative that a student inquires about any and all consequences a withdrawal may have on his/her graduation date, tuition, and financial aid eligibility.
Student must remember the date they are supposed to return from Withdrawal. If a student does not return from a temporary withdrawal on their scheduled return date, or does not contact the school to make alternative arrangements, their status will be converted to a permanent withdrawal. Any student wishing to return after being converted to a permanent withdrawal status must follow the procedures as outlined in the Reinstatement Policy.
What is the Reinstatement Procedure?
If you have any questions about the Reinstatement process, please contact the appropriate Registrar.
Students who have voluntarily withdrawn and arranged a return date should contact the Office of the Registrar at least two weeks before their scheduled return date to make sure all scheduling and financial aid matters are arranged.
Students who have voluntarily withdrawn but did not previously arrange a return date will need to officially request reinstatement by submitting a Reinstatement Request Form (see Reinstatement Procedure below), indicating when they would like to return.
- The student must meet with a Registrar to determine if an academic plan is needed for re-entry
- The student must complete a Reinstatement Request Form. The form should be submitted via email to firstname.lastname@example.org.
- The Reinstatement Form and any included documentation will be reviewed by a committee consisting of at least three Ex’pression Administrators.
- The student will receive written notification of the school’s decision to approve or deny re-enrollment.
- If re-enrollment is approved, the student will be contacted by school officials to complete all necessary enrollment paperwork.
- Please save your form to your desktop and rename it with the following format: Last_First_Reinstatement_Request.pdf.
- Please be sure Section 1 of page 3 (Appeal/Reinstatement Outcome) is complete.
- Adobe Reader is highly recommended for viewing and completing the PDF version. If you do not have Adobe Reader, get it here.
- Google Docs is not recommended for filling out forms.
- OpenOffice users: When saving your file, please save the document in its current format by choosing “Keep Current Format.” We may not be able to read ODF Format files, which will result in a delay in the processing of your appeal.
Reinstatement Form PDF