The Office of Student Affairs and other departments will often hold events for students. Event information is posted around campus (on posters), on the student site, and sent out via email. Here are some of our annual events:
If you have an idea for and would like to host an event, check out the Student Events Procedures below.
If a student wishes to hold an event, he or she must follow the policies and procedures that are outlined below and detailed in the Event Procedure and Event Agreement Forms. All forms can be completed electronically and obtained below:
- Submit a completed Student Event Proposal Form to the Office of Student Affairs (OSA) at least 30 days in advance.
- Once the proposal is approved, meet with an Office of Student Affairs Representative (OSAR) to review and sign the Event Agreement Form, and schedule follow-up meetings.
- Complete the Event Details Form and submit it to an OSAR no later than 14 days before the event.
- Meet with an OSAR at least 7 days before the event to confirm that all event needs and requirements are set.
The timelines and days given are the latest times that the tasks must be completed. It is strongly suggested that tasks are taken care of before the deadlines listed above.
Please be aware that only Sound Students who have passed Live Sound 2 and are approved by Hani Gadallah (Live Sound Course Director), are allowed to book Meyer Hall or the East End Open Space if using the sound consoles.
The Office of Student Affairs (OSA) will assist with tasks requiring administrative approval. However, the student organizing the event is responsible for coordinating all planning meetings, supervising event volunteers, corresponding with vendors and event staff, and overseeing all other responsibilities related to the event. The OSA will be available to provide advice and guidance on how to accomplish these tasks, but the student is ultimately responsible for making them happen.
The student organizing the event must be present at the event.
If the school has agreed to provide funding for certain event-related costs, the funding should be arranged through an OSAR. If the student pays for items/services in advance, the student must provide receipts for any items/services he or she wishes to be reimbursed for.